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Privacy Policy

HireFox sp. z o.o., together with its affiliates and partners (“HireFox”, “we” or “us”) is a recruitment agency specializing in providing recruitment and staffing services across various industries. In the course of its business, HireFox collects certain information that can identify you.

We refer to this information as “personal data.” We control the collection and processing of personal data relating to individuals who interact with us (“data subjects” or “you”). Data subjects may include (without limitation): visitors and users of our website hirefox.pl (“users”); candidates applying for current or future roles at our clients' companies (“candidates”); as well as existing or potential clients of HireFox (“clients”).

Please read this Policy carefully. It explains:

  • what personal data we collect;

  • how we use, store, and handle your personal data;

  • under what conditions we may disclose your personal data to others;

  • how we keep your data secure;

  • your rights regarding your personal data.

HireFox ensures this Policy complies with applicable data protection laws, including but not limited to:

  • EU: Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR);

  • Poland: Ustawa z dnia 10 maja 2018 r. o ochronie danych osobowych (Polish Personal Data Protection Act);

  • other applicable national or international data protection laws.

We are committed to ensuring your privacy rights are respected across jurisdictions where we operate.

1. Personal data we collect

We may collect the following categories of personal data:

  • Contact details – full name, address, email, phone number, messenger IDs.

  • Demographic information – age, gender, country of residence.

  • Professional data – CV/resume, education, employment history, skills, certifications, references, current and past employers.

  • Other information – preferences, interests, any other data you voluntarily provide.

We may also collect technical data (such as language preferences, device settings) through cookies and similar technologies when you use our website (see our Cookie Policy for details).

We do not intentionally collect sensitive personal data (such as racial or ethnic origin, political views, religious beliefs, health data). Please avoid sharing such data with us.

We also do not knowingly collect data from individuals under 18. If we discover that we have unintentionally collected such data, we will delete it immediately.

2. How we collect personal data

We collect data directly from you when:

  • You visit our website or use its features.

  • You apply for vacancies via our website or third-party platforms (such as LinkedIn).

  • You send us your CV or professional profile by email or other channels.

  • You communicate with us via phone, email, or online chats.

  • You participate in interviews, assessments, or recruitment processes.

  • You subscribe to newsletters or marketing content.

  • You voluntarily provide testimonials or feedback.

  • You engage with us via social media.

In some cases, we may collect data from public sources (e.g., LinkedIn) or receive references from third parties you authorized.

3. How we use personal data

We use your personal data to:

  • Provide recruitment and staffing services.

  • Evaluate your suitability for open roles.

  • Communicate with you about vacancies, interviews, and application status.

  • Share your profile with potential employers (with your consent).

  • Manage client relationships.

  • Comply with legal obligations.

  • Send newsletters and marketing content (with your consent).

  • Improve our website and services.

  • Respond to your inquiries and support requests.

We process your data based on legitimate interest, consent, contractual necessity, or legal obligations, depending on the context.

You can withdraw consent at any time by contacting us at info@hirefox.pl.

4. Sharing your personal data

We may share your personal data with:

  • Clients seeking candidates for recruitment (with your consent).

  • Service providers (IT, hosting, data analytics) supporting our operations.

  • Legal authorities if required by law.

We do not sell or rent your personal data. All third parties are required to handle your data securely and only for authorized purposes.

5. Data retention

We retain your personal data:

  • As long as necessary to fulfill the purposes described in this Policy.

  • As required by legal, tax, or regulatory obligations.

  • Until you withdraw consent or request deletion (subject to legal requirements).

Example retention periods:

PurposeRetention Period

Contact form inquiries1 year

CV submissions for specific vacancies2 years

CV submissions for general opportunities2 years

We review retention periods regularly. Contact info@hirefox.pl if you have questions.

6. Your rights

You have the following rights under GDPR and other applicable laws:

  • Access your personal data.

  • Correct inaccurate or incomplete data.

  • Request deletion of your data.

  • Restrict or object to processing.

  • Request data portability.

  • Withdraw consent at any time.

  • File a complaint with a supervisory authority.

To exercise your rights, contact us at info@hirefox.pl or by mail at:

HireFox sp. z o.o.
Rybitwy 22, m.318
30-722 Kraków, Poland

7. Data security

We implement technical and organizational measures to protect your data from unauthorized access, loss, misuse, or alteration. Access is restricted to authorized personnel only.

Please note that no method of data transmission over the internet is fully secure.

8. Third-party websites

Our website may link to external sites. We are not responsible for their privacy practices. Please review their privacy policies separately.

9. Changes to this Policy

We may update this Policy periodically. Updates will be posted on this page with the new effective date.

10. Complaints and contacts

Contact us at:

Email: info@hirefox.pl
Address: HireFox sp. z o.o., Rybitwy 22, m.318, 30-722 Kraków, Poland.

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